Entries for the 'Emergency Response' Category
posted on October 25, 2015 23:01
The news out of South Carolina has a lot of communities and utilities asking, "What would we do if something like that happened here?" With extreme weather events like tropical storms, tornadoes, and hurricanes becoming more frequent, the importance of having a strong answer to this question grows nearly every day.
In part three of our series on improving emergency response plans, we want to help you find that answer. The tips and resources below will walk you through the process of developing an extreme weather response plan and provide specific guidance for some of the most common hazards.
- Understand your vulnerability to extreme weather. The Federal Emergency Management Agency is a great resource here. Their PrepareAthon website has information on when and where extreme events are most likely to take place.
- Identify vulnerable assets. Are key equipment located in the floodplain? Are your circuitry and control panels secured for high winds?
- Identify possible mitigation measures would protect vulnerable assets and priority operations. Putting in place a procedure to top off water in storage tanks prior to a hurricane or bolting down chemical tanks in advance of a flood are just a few examples.
- Determine which mitigation measures should be implemented. Keep in mind costs, effectiveness, and practicality when making this decision.
- Identify actions that will need to be taken immediately before and after an event. For example, sandbagging treatment sheds or turning off water meters at destroyed homes and buildings.
- Write a plan to implement mitigation and rapid-response measures. This should be revised periodically and integrated into your utility's overall asset management process.
- Be prepared to act. Include rapid-response measures in your employee training programs and keep staff and other stakeholders up-to-date on any changes.
For more planning tips and information on common hazards, check out these resources and visit our Documents database. You can also learn more about drought preparedness in part two of this series.
1. Climate Ready Water Utility: Adaptation Strategies Guide & Planning for Extreme Weather Events
This webinar presentation highlights the Workshop Planner and the Adaptation Strategies Guide, and how a utility can use them both when developing adaptation plans. It also highlights utility experiences with the tools.
2. Drinking Water Natural Disaster Preparedness Guide
This 3-page document contains suggestions for public water supplies that the Association of State Drinking Water Administrators (ASDWA) recognizes as lessons learned from areas in Louisiana and Mississippi devastated by Hurricane Katrina.
3. Flood Resilience: A Basic Guide for Water and Wastewater Utilities
With a user-friendly layout, embedded videos, and flood maps to guide you, EPA's Flood Resilience Guide is your one-stop resource to know your flooding threat and identify practical mitigation options to protect your critical assets.
4. Incident Action Checklist – Tornado
Use this comprehensive list from U.S. EPA to prepare for, respond to, and recover from a tornado.
posted on October 18, 2015 23:01
For those of us outside the arid West, it can be easy to push aside droughts and their impacts as somthing others have to worry about. But a look at the U.S. Drought Monitor quickly reveals that droughts—even long-term ones—are a concern coast-to-coast. In fact, increasing temperatures and changes in rainfall patterns are exposing more and more communities to the risk of droughts and other extreme weather events.
Incorporating a drought contingency plan into your broader emergency response plan is one of the best ways to ensure your public water system is prepared for water shortages and other drought impacts. And there are a number of resources available to help you do just that.
The templates and guides below can help you design a plan that meets your system and community needs. Whether you use one of these or create your own, keep in mind these seven steps to an effecive drought management plan. These were developed by the Rural Community Assistance Corporation based on the model used by the Texas Commission on Environmental Quality.
- Seek public involvment by forming a committee of stakholders who encourage and suppor a public "buy-in."
- Define goals and objectives, such as targets for reduced consumption, identifying which customers can and should be restricted and which cannot, legal requirements, minimum flow requirements, etc.
- Assess supply and demand – identify all existing and potential water supply sources and balance these against average and peak demand, historic demand trends, use by customer sector, interior vs. exterior use, and projected future demand.
- Define a system-specific drought index, such as ground and/or surface water storage, stream flows, soil moisture, rainfall deficit, well drawdown levels, and other indicies.
- Identify potential mitigation measures, such as water audits, alternative supplies, leak detection and repair, public education, restrictions/bans on non-essential use, pricing disincentives (surcharges), and, finally, rationing.
- Assess potential impacts of mitigation measures, such as reduced revenues, customer acceptance, rate equity, legal implications, history, and implementation costs.
- Develop and implement the plan using the management strategies, templates, and statistics assembled during the assessment process.
If you don't see something that fits your system's needs below, search "drought" in our documents database to find more resources. You can also find information on water conservation, energy efficiency, and renewable energy for small utilities in Sustainable Infrastructure for Small System Public Services: A Planning and Resource Guide. And be sure to read the Part 1 of this three-part series for help building a comprehensive emergency response plan.
1. Drought Contingency Plan for a Public Water System (Example): ABC Water Company Drought Contingency Plan
This 11-page document provides an example of how to fill out the model drought contingency plan for retail public water suppliers.
2. Drought Management Toolkit for Public Water Suppliers
This 49-page handbook was developed by the Utah Division of Water Resources to help public water suppliers better prepare for and manage future droughts. This toolkit consists of two main elements: a model drought mitigation plan and a model drought response plan (or contingency plan, which can also be used to address other water shortages).
3. Drought Contingency Plan summary – Well Levels Known
This 1-page document, when completed, summarizes an operator's plan for a drought. It is broken down into three stages, depending on how severe the drought is.
4. Drought Contingency Plan: Public Water System
This 36-page template can be used for a drought contingency plan for a tribal public water system. The template covers a broad list of sections and topics with the aim of being applicable for a majority of the water systems. Because tribal water systems vary, it is recommended that the tribe edit and modify the template to best fit their specific situation and context, and only include those sections that are necessary.
posted on October 11, 2015 23:01
Hazard resilience and emergency planning were front-and-center at the U.S. EPA Drinking Water Workshop last month. Stories of drought, bacterial contamination, and power outages highlighted the struggles of effective emergency planning. Fortunately, there is a suite of resources available for utilities—and small water suppliers particularly—to help you prepare for the unknown and plan for the rare events.
This is the first of a three-part series with guides and tips to help you build a comprehensive emergency response plan. The free templates provided here will help you get started.
Emergency Response Planning Template for Public Drinking Water Systems
This 20-page document developed by the Rural Community Assistance Partnership is intended for use by any water system serving a population of 3,300 or fewer and can be modified to fit specific system needs. The template is intended to be used as a starting point based on what is relevant for the type, size, and complexity of the system.
Rural & Small Water and Wastewater System Emergency Response Plan Template
This 48-page template is designed to be a guide for Emergency Response Planning. Emergency Response planning should be a coordinated and planned process. Proper planning can lessen the impact of an emergency. All staff should be trained as to their responsibility within the plan and how it will be implemented. This template was designed to address various emergency hazards that may occur in rural and small systems. It incorporates emergencies that may be the result of terrorism. Regardless of the type of emergency whether natural or man-made each system has the responsibility to be prepared to protect the public health and to restore services that may be impacted.
Disaster-Specific Preparedness/Response Plan for Public Drinking Water Systems - XYZ Water System Template
This 25-page template has been developed to help you prepare your Emergency Response Plan. The ERP Guide (see separate document, here) and Template is intended for use by any water system and may be modified to fit the specific needs of each system. The ERP guide follows the outline in the template—section by section
Emergency Response Plan Template
This 26-page form is an outline of an emergency response plan for water operators to fill out and complete. This document is in pdf form, but the fillable Word format of this document can be found here.
Emergency Response Plan of Action
This 40-page template is used to create an emergency response plan for a public water system. There are many situations that may cause impairment of water quality or disruption of service. In Maine, the most common is loss of water pressure or contamination of the water supply, source, or lines. Some common examples include main breaks, power outage, treatment failure, numerous types of contamination, extreme weather and or structural damage, floods, and equipment failure. This template goes over each topic to create the most efficient ERP.
If you don't see something that fits your system's needs, search "emergency response plan templates" in our documents database to find more resources.
posted on August 18, 2015 11:41
The struggle to provide safe drinking water in the face of the Gold King Mine spill is reminding many utilities and operators of the importance of knowing what to do if water service is disrupted. But creating a strong emergency plan is often easier said than done—and the middle of an emergency is the worst time to discover you’ve forgotten something.
Hosting a water emergency roundtable discussion is a great way to boost plans for service disruptions and help others in your community do the same. These events also provide a unique opportunity to connect water security with broader preparedness and community resiliency efforts underway in your region.
Here’s a quick glance at what you can do to host a successful discussion:
- Consult with partners within your water community to identify the groups that need to be at the table. Some groups to consider include hospitals, schools, farm operations, industrial parks, municipal pools, and first responders.
- Set a date and secure a meeting place that meets your meeting needs.
- Work with partners or co-hosts to ensure that the room has the equipment needed, such as a laptop, PowerPoint projector, and pens and pads for meeting participants.
- Have your water utility manager or superintendent call the groups to invite them to the event. A personal call typically results in a more positive response and can be followed by a formal invite and RSVP request.
- Call confirmed participants to outline what types of information participants will need to bring with them, how the discussion will be facilitated, and how sensitive information will be treated.
- Confirm with partners or co-hosts who will be responsible for facilitating the discussion, compiling participant data, putting together registration packets, welcoming participants, presenting, taking notes, and writing a meeting summary.
- Arrive at least on hour before the event is scheduled to set up materials and manage last minute details.
- Use meeting notes and discussed action items to develop a short report for participants.
- Write and distribute an internal and external report on progress towards action items approximately six months after the event.
- Determine the need for a follow-up meeting.
For more tips and sample invitation scripts, read the Water Emergency Roundtable—Outline for Discussion developed by the Association of State Drinking Water Administrators and EPA Region 5.